Trách nhiệm chính

Support daily office operations, facilities, maintenance, cleaning, security, and workplace readiness.
Manage office supplies, pantry inventory, equipment records, and general administrative needs.
Support employee onboarding, offboarding, visitor arrangements, and day-to-day administrative requests.
Assist with expatriate administration and maintain accurate, confidential records.
Coordinate business travel, accommodation, and local transportation.
Support company meetings, team activities, and events, including venues, catering, and logistics.
Coordinate purchase requests, deliveries, invoices, and routine vendor follow-up.
Maintain vendor and purchasing records and escalate issues when needed.
Track office and IT equipment and support employee equipment setup, distribution, and collection.
Coordinate routine IT requests with internal support teams or vendors.
Prepare invoices, expense claims, payment documentation, trackers, and routine reports.
Support office safety, security, compliance, and administrative projects.
Identify recurring issues and opportunities to improve office processes and employee experience.

Yêu cầu công việc

2–4 years of experience in office administration, facilities, or a related role.
Good written and verbal English communication skills.
Strong organizational and time-management skills with excellent attention to detail.
Proactive, dependable, and able to manage multiple priorities independently.
Strong coordination and customer-service skills.
Proficient with Google Workspace and other common office software.
Professional and trustworthy when handling confidential information.

Yêu cầu ưu tiên

Mức lương

Phúc lợi

15 days of vacation.
11 National Holidays plus 2 extra days (Christmas & 1 day of your choosing).
6 well-being (sick) days.
Excellent extended health care benefits packages (dental, health check, mental health).
Employee discounts on products produced in Vietnam.
In-office training and access to internal online learning platform.

Hình thức làm việc

Thông tin khác

Role involves working with the Senior Office Administrator.
Criminal background checks are conducted after a conditional offer with permission.
Requires legal authorization to work in the location without VISA sponsorship.
The company is a multinational furniture organization with ~70 employees in Vietnam.

Office Administrator