Trách nhiệm chính

Manage purchase order confirmations by sending order confirmation and late-delivery reminders to suppliers, entering initial confirmations, and updating revised confirmations accurately in the ERP system.
Maintain accurate purchasing and shipment information by updating PO shipment status, processing PO price adjustments, and ensuring relevant data is kept current in the ERP system.
Manage purchasing documentation and records, including archiving PO confirmations in Proxess and uploading relevant documents to the Electronic Data Management (EDM) system in accordance with established procedures.
Maintain databases and operational reports, performing regular data updates and supporting the preparation of accurate and timely information for the Operational Purchasing team.
Support shipment readiness and compliance by reviewing pre-shipment documentation and coordinating with relevant stakeholders to identify missing or incorrect information before shipment arrival.
Coordinate office and team support activities, including office stationery and IT hardware requirements, as well as supporting internal events and other administrative activities.
Provide flexible operational support by responding to ad hoc administrative and supply chain-related tasks assigned by management, while ensuring accuracy, timeliness, and adherence to established processes.

Yêu cầu công việc

Professional Certificate, Diploma, College Degree, Bachelor’s Degree, or equivalent qualification.
Previous experience in administrative or operational support activities.
Good English communication skills for coordination with suppliers and internal stakeholders.
Basic understanding of purchase orders, supplier coordination, shipment processes, and supply chain operations, with basic experience using ERP systems.
Good computer literacy and proficiency in Microsoft Office, with strong attention to data accuracy and the ability to maintain databases, reports, and electronic documentation systematically.
Detail-oriented, organized, reliable, and able to manage routine tasks accurately and within deadlines, with a proactive and service-oriented approach to supporting the Operational Purchasing team.

Yêu cầu ưu tiên

Thông tin khác

MPO Admin