People Operations Associate

Trách nhiệm chính

• Follow up and track employees' working hours, daily timekeeping, and annual leave applications, ensuring accurate and timely salary calculations.
• Manage the monthly working schedule and verify it monthly.
• Check and verify the daily timekeeping database, upload consolidated files to the C&B shared folders.
• Manage and cross-check detailed lists of overtime working hours.
• Send and cross-check actual working days, additional shifts, and annual leave with employees.
• Collect documents for opening new PIT accounts and registering dependents.
• Coordinate yearly PIT reports and settlements.
• Create a database of income files and prepare documents for PIT deductions.
• Collect authorized permission for PIT settlement and track document files.
• Prepare income confirmation documents and PIT deduction's book of invoice.
• Print PIT settlement authorized permission and distribute documents to employees.
• Track and follow up on labor contracts, including first sign, renewals, and appendix signing.
• Notify departments of employees whose contracts are expiring and provide evaluation forms.
• Collect evaluation forms, scan, and upload files to the C&B shared folders.
• Cross-check labor contracts before distributing them to employees.
• Prepare employment termination documents and appendix of settlement if necessary.
• Manage consolidation payments such as SHUI (Social Health Insurance) and uniforms.
• Print termination decisions and settlements, submit them for approval and company stamp.
• Receive and store paper documents related to termination and settlement.
• Receive and deliver forms and documents to HR, uploading scanned files to the shared services team.
• Support document delivery to employees for signing termination and settlement forms.
• Collaborate with the main technical HR teams to verify and cross-check changes in social insurance, medical insurance, and unemployment insurance.
• Offer guidance and advise employees on relevant insurance policies and procedures.
• Compare insurance schemes and programs.
• Perform the closing for the social insurance book.
• Update changes in PVI insurance and distribute PVI insurance cards to employees.
• Act as the key contact for benefits schemes and consulting.
• Prepare monthly/periodic internal payroll reports, cost reports, PIT reports, and other statutory reports for relevant authorities.
• Support HR Manager in developing and implementing C&B policies, reward and recognition programs, loyalty schemes, healthcare packages, disciplinary actions, etc.
• Assist HR Managers in implementing team projects and initiatives, including salary surveys, annual salary reviews, performance evaluations, promotion programs, etc.
• Perform ad-hoc tasks/works assigned by Line Manager.

Yêu cầu công việc

• University graduate in any related fields.
• At least 2 years of experience working in Human Resources, C&B….
• Good knowledge of labor law, PIT, SHUI practices and other related regulations.
• Expert user of MS Office (Word, Excel).
• Good at communication, numerical reasoning & logical thinking.
• Careful, result-oriented. Calm under pressure.
• High ability to work well under high pressure in meeting targets & deadlines.
• Ability to exercise discretion at all times is essential.
• Excellent attention to detail, reliable and well organized.
• Strong communicator with the ability to be responsive and share feedback to employees when needed.

Yêu cầu ưu tiên

• Preferably in a logistics/e-commerce fulfillment environment.
• Hands-on experience and willing to create new milestones with our People Operations Team.
• Ability to work independently and work as a team in some HR new initiatives' projects.
• Very energetic and passionate to engage everyone into company activities.

Thông tin khác

• Candidate Notice: Please review our Candidate Privacy Notice. To proceed next steps, please confirm your consent to our Privacy Policy; without it, there will be distinctly some delays in moving forward with your application.
• We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information.
• Final hiring decisions are ultimately made by humans.