Office Admin

Trách nhiệm chính

• Manage daily office operations to ensure a well‑organized and productive working environment.
• Maintain office layout, workspace assignments, and general upkeep.
• Oversee office supplies, inventory, and timely procurement.
• Coordinate office maintenance, vendors, and service providers.
• Prepare, process, print, and manage internal documents and contracts for employees, freelancers, and partners.
• Ensure proper filing, tracking, and storage of all documents (both physical and digital).
• Handle stamping, signing, and document circulation processes.
• Maintain accuracy, confidentiality, and version control of documents.
• Manage executive calendar, schedule meetings, and avoid conflicts.
• Coordinate internal meetings, prepare meeting rooms, and follow up on action items.
• Support communication across teams to ensure smooth workflow.
• Prepare payment documents and support monthly expense tracking.
• Issue and manage internal invoices and coordinate with accountants when needed.
• Track budgets, expenses, and supporting documents for internal review.
• Handle accounting documents requiring signatures and ensure proper submission.
• Manage relationships with suppliers and service providers.
• Handle office‑related purchases, orders, and expense tracking.
• Ensure timely delivery and cost‑effective procurement.
• Organize internal events, team activities, and company gatherings.
• Coordinate logistics including venue, catering, and materials.
• Prepare internal gifts for team occasions (e.g. Tet, Mid‑Autumn, company events).
• Maintain and update internal databases and records.
• Ensure compliance with company policies and administrative procedures.
• Support implementation of internal policies and process improvements.
• Ensure confidentiality of sensitive information.
• Assist in onboarding logistics (workspace setup, documents, coordination).
• Support internal projects and ad‑hoc administrative tasks.
• Handle urgent operational issues (e.g. office disruptions, supplier delays).
• Ensure health & safety compliance, including office supplies and basic arrangements.

Yêu cầu công việc

• Tốt nghiệp Cao Đẳng trở lên
• Có 1-2 năm kinh nghiệm trong lĩnh vực office administration hoặc các công việc tương tự
• Thành thạo tiếng Anh (đọc, viết, nói)
• Kỹ năng tổ chức và tài liệu mạnh
• Chú ý chi tiết cao và có khả năng quản lý nhiều công việc cùng lúc
• Kỹ năng giao tiếp và phối hợp tốt
• Chủ động, đáng tin cậy và có khả năng xử lý thông tin bảo mật

Yêu cầu ưu tiên

• Kinh nghiệm làm việc trong môi trường startup

Mức lương

• Lương: Thỏa thuận

Phúc lợi

• Quyền lợi được hưởng: Competitive salary package based on experience and qualifications.
• Dynamic, professional, and collaborative startup working environment.
• Opportunities to gain hands‑on experience in office administration and business operations.
• Opportunities to work directly with different teams and stakeholders.
• Participate in company events, team activities, and internal engagement programs.
• Opportunities for professional growth and long‑term career development.
• Company policies and benefits provided in accordance with internal regulations.

Thông tin khác

• Chức vụ: Nhân Viên/Chuyên Viên
• Yêu cầu giới tính: Nam/Nữ
• Ngành nghề: Hành Chính Nhân Sự, Hành Chính Tổng Hợp, Hỗ Trợ Kinh Doanh - Sales Admin, Nhập Liệu - Lưu Trữ, Thư Ký - Trợ Lý