HR & Administration Assistant

1. Recruitment Support recruitment activities including job posting, candidate sourcing and CV screening. Prepare interview documents, evaluation forms and recruitment materials for interviewers (online interview). Maintain and update the candidate database and recruitment tracking records. Prepare and update recruitment reports (weekly/monthly) including recruitment status, hiring progress and recruitment metrics. Support communication with candidates throughout the recruitment process. Maintain recruitment SOPs, templates and ensure compliance with company policies and labor regulations. Support employer branding activities (company image, recruitment campaigns, internal communication). Coordinate with hiring managers to collect recruitment requests, job requirements and job descriptions. 2. Training & Development Organize internal training programs and skill development activities for employees. Prepare training materials, attendance records and training evaluation forms. Coordinate with internal trainers or external training providers. Conduct onboarding training for newcomers and support orientation programs. Maintain training records and update training reports. 3. Employee Engagement & Internal Activities Coordinate company engagement activities such as Year-End Party, company trips, birthday celebrations and other employee events. Make planning and organizing internal programs for employees and employees’ children. Prepare communication materials related to internal activities. Coordinate with departments to ensure smooth implementation of company activities. 4. HR Operations Manage labor contract validity and monitor contract expiration for staff and workers. Support the contract renewal process including employee re-evaluation scheduling. Arrange re-interview schedules and prepare evaluation documents for managers. Update and maintain employee information and organization chart when required. Maintain HR records and personnel documentation. 5. ISO Compliance Compile and update HR & Administration documents in accordance with ISO requirements. Ensure HR documents and procedures are properly maintained and updated. Manage and monitor the department’s Quality Objectives. Support document control and internal audit preparation related to HR processes. 6. Other Duties Perform other tasks as assigned by the HR & Administration Manager.

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HR & Administration Assistant

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