Trách nhiệm chính

• Track and manage monthly office expenses, prepare payment documents and submit to the Operations Manager for approval in line with company policy.
• Coordinate with suppliers, accounting and relevant departments to complete supporting documents, track on‑time payments and report any issues.
• Monitor needs for and manage stationery, supplies and equipment; consolidate purchase requests and execute purchases once approved.
• Coordinate scheduled and ad‑hoc maintenance and repair requests at the office.
• File and manage administrative records, including contracts, invoices and supporting documents; monitor service contract expiry dates and proactively remind the Operations Manager of items due for renewal.
• Welcome and guide visitors to the office, notify and coordinate with relevant persons to ensure a professional reception.
• Answer and route incoming calls and general enquiries to the right persons/departments; record and pass on messages promptly.
• Manage meeting room bookings; prepare rooms, equipment and refreshments for internal meetings and client visits.
• Receive, send, sort and route mail, parcels and office documents.
• Keep the reception and common areas tidy, well‑stocked and presentable at all times.
• Book flights, hotels and ground transportation for staff in line with confirmed itineraries, budgets and approvals.
• Prepare business trip documents, confirm itineraries and handle any changes that arise.
• Consolidate related invoices and receipts to complete payment and expense settlement procedures.
• Support onboarding of new employees; prepare workstations and equipment, and coordinate account and system access set‑up.
• Track and support employee engagement activities, including birthday celebrations, special occasions and internal events in line with company policy.
• Support offboarding procedures; track handovers and asset returns as guided by HR and assigned by the Operations Manager.
• Help circulate approved announcements and prepare logistics for training programs and internal activities.
• Update the Operations Manager on work progress, upcoming payments and arising issues for guidance.
• Coordinate with departments, suppliers and other stakeholders to ensure work is completed on schedule.
• Maintain the confidentiality of internal information, records and department operations.
• Perform other administrative and reception tasks as assigned by the Operations Manager.

Yêu cầu

• Tốt nghiệp Cao đẳng/Đại học chuyên ngành Quản trị Kinh doanh, Quản trị Văn phòng hoặc lĩnh vực liên quan.
• Có 1-2 năm kinh nghiệm ở vị trí hành chính hoặc lễ tân.
• Tiếng Anh giao tiếp và viết email tốt.
• Thành thạo Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Kỹ năng tổ chức, quản lý thời gian và xử lý nhiều đầu việc cùng lúc tốt.
• Giao tiếp, ngoại hình và tác phong chuyên nghiệp trong tiếp đón khách.
• Cẩn thận, chính xác trong xử lý hồ sơ, chứng từ thanh toán.
• Trung thực và có ý thức bảo mật thông tin cao.
• Chủ động, có trách nhiệm, chịu được áp lực và hoàn thành công việc đúng hạn.

Yêu cầu ưu tiên

• Ưu tiên ứng viên có kinh nghiệm trong lĩnh vực bất động sản hoặc công ty đa quốc gia.

Hình thức làm việc

• Làm việc tại văn phòng (On‑Site).