Trách nhiệm chính

• Manage the general email inbox of Office Service at the Building and delegate requests on the Building's weblog to the personnel in charge to perform: receive and answer questions and requests of the Units or forward to related parties to jointly handle – Monitor performance results – Evaluate/survey performance quality – Close cases and synthesize analysis and periodic reports.
• Organize the provision/management and operation of shared office services/utilities (canteen, pantry, drinking water, medical room, mother và baby room, gym, parking lot, ...) to serve employees work every day.
• Organize the receiving and handing over of assets/materials to employees working at the Building as well as the recovery of assets and tools from HO Units for asset warehousing and allocation tools after being shipped to HO Units to use.
• Operate the Building's hotline to assign / coordinate to solve problems related to the operation of the Building.
• Perform other general tasks such as: timekeeping, drafting reports, summarizing reports, etc. in general of the Building.
• Participate in drafting documents related to the operation of the building.
• Coordinate with related unit to organize communication on issues of ensuring occupational health and safety for employees office, in accordance with the law.
• Update the contact list of units in the office to ensure smooth communication.
• The focal point for sending communication contents related to the operation of the office.
• Procurement of assets/tools, supplies and materials for the daily operation of the office (responsible for managing expenditures within the approved budget).
• Summarize payment and settlement of purchases and monitor and report the use of costs of the office.
• Participating in the organization of general events of the company (spring opening, worshiping ceremony, general meeting of shareholders, general events of the company, ...).
• Control and urge the progress and quality of services of specialized units and contractors in providing services (sanitation, trees, drinking water, kitchen, medical services, transportation) technical practice, Vpp,…).
• Participating in working with relevant authorities in the scope of Office Management.
• Back up for the unit's manager in his absence.
• Perform other tasks assigned by the Board of Directors in accordance with the requirements of each period.

Yêu cầu

• Graduated from University or higher.
• 3 years in professional field or equivalent.
• Foreign language (English) as company's regulations.
• Understand the operation process, products and services of company.
• Understand office equipment, office administrative activities in the office.
• General understanding of Office technical systems, IT equipment.

Yêu cầu ưu tiên

• Majors related to office administration, Information Technology, Engineering.

Mức lương

• Thỏa thuận

Thông tin khác

• Reports to Manager of Office Management.
• No direct reports.
• Internal collaboration with Human Resources, Facilities Management, Finance, IT, and Health and Safety teams.
• External stakeholders include suppliers, contractors, service providers, and relevant governmental or regulatory authorities.
• Location: Hà Nội.